Business Manager – Pewsey Vale School

Pewsey Vale School are looking to appoint a Business Manager. The school is a small, mixed 11-16 comprehensive school catering for students from widely varied backgrounds. The school is fully inclusive and passionate about empowering all students to succeed, and taking an active role in our local community enhances this.

Role reports to: Headteacher

Salary: Grade: N – £40,760-£42,683. Salary detailed is 1 FTE, but this role is 0.9123 FTE. Based on 41 working weeks, equating to 46.6 total paid weeks for less than 5 years continuous service.

Job Purpose: Manage the administrative, financial, personnel and premises management functions within the school (to include Health & Safety). As a member of the Senior Leadership Team, report and advise on school finances.

Click Here to download the PVS Academy Application form

Click Here to download the PVS Business Manager Candidate Pack

Click Here to download the PVS Equality and diversity monitoring form

Main Duties:

Leadership and Strategy

1. Attend SLT (Senior Leadership Team) meetings and contribute at a strategic level with regard to financial planning, resources, staffing, personnel, and estate management – to include Health & Safety
2. Ensure that the school makes the best possible use of resources through effective planning, including consideration of all financial implications. Understand the effects and implications of government policies, legislation and directives.
3. Manage all groups of non-teaching support staff within the administrative, financial and premises management functions of the school. Ensure regular appraisals are conducted for all staff and that staff training is in accordance with identified development areas for staff and operational requirements
4. Attend meetings of FinFac (Finance & Facilities), and other committees, as requested by the Headteacher
5. Develop and/or adapt school policies to ensure compliance
   Financial Resource Management
6. Lead the financial management of the school including responsibility for planning, preparation, monitoring and evaluation of budget, providing expertise in the long-term financial planning of the school.
7. Prepare school budgets, including the provision of accurate estimates, forecasts and projections in conjunction with the Head Teacher, Governors, FinFac committee and SLT
8. Use the agreed budget to actively monitor and control performance to achieve value for money
9. Manage all income generating schemes including lettings.
10. Provide financial and budgetary information to the SLT and governors, as required.
11. Be responsible for the computerised Financial Management System (FMS) ensuring that there is accurate recording data relating to the ordering, scheduling, receipting and payment of goods and services, ensuring that financial deadlines are met.
12. Be responsible for the provision of a payroll service for all staff.
13. Be responsible for ensuring that the school, its staff, students and assets are covered by appropriate insurances and handling any claims that arise.
14. Liaise and negotiate with providers of goods and services and third-party contractors in consultation with the Head Teacher, in accordance with Best Value Frameworks.
15. Monitor and control each department’s spending and advise departmental heads on budget planning and spending so as to ensure appropriate use of school funds and no overspends.
16. Prepare financial returns for the Department of further education (DfE), Local Authority (LA), Education and Skills Funding Agency (ESFA) and other local and central government agencies as required – Budget forecast, Academies Account Return, Annual financial Statements
17. Manage all non-public funds including the production and presentation of the annual accounts to FinFac. Monitor all school bank accounts. Ensure appropriate security and authorization arrangements.
18. Submit monthly VAT returns
19. Claim for grants and other income, as appropriate
20. Preparation of financial information for year end statutory accounts and audit
21. Co-ordinate at least 3 external Financial Control Assurance Reports (FCAR) per academic year and report back to Finance Committee
22. Ensure compliance with Academies Financial Handbook and oversee the production and updating of school financial procedures in accordance with financial regulations and audit requirements
    Administration Management
23. Manage the whole school administrative function and lead all non-teaching support staff, including the school reception
24. Define responsibilities, information and support for non-teaching staff
25. Review and improve administrative systems, as appropriate
26. Benchmark systems and information to assess trends and make appropriate recommendations
27. Prepare information for publications and returns for the ESFA, LA and other agencies and stakeholders within statutory guidelines.
28. Be responsible for maintenance of a copy of school policies
29. Daily use of FMS/SIMS/Access (Budget planning)
    Human Resource Management
30. Lead on school Human Resource management matters
31. Co-ordinate the administration for all recruitment, teaching and non-teaching, ensuring that all staff are issued with contracts and amendments to contracts as appropriate
32. Oversee the performance management, induction and training of all non-teaching support staff
33. Oversee the payroll services for all school staff including the management of pension schemes and associated services.
34. Be responsible for obtaining all necessary clearances for staff, in particular with regard to child protection, and for ensuring that accurate records are kept
35. Ensure the school’s equality policy is clearly communicated to all staff in school
36. Ensure that all recruitment, safeguarding, performance management, staff development, grievance, disciplinary and redundancy policies and procedures comply with legal and regulatory requirements
37. Seek and make use of specialist expertise in relation to HR issues – Wiltshire HR support
38. Ensure that staff returns are completed and all queries are reconciled.

Premises Management

39. Lead on the management and maintenance of facilities
40. Oversee and manage building contractors on larger or more complex projects that fall beyond the scope of the Caretakers role.
41. Ensure the supervision of relevant planning and construction processes are undertaken in line with contractual obligations
42. Manage the maintenance of the school site including the purchase and repair of all furniture and fittings
43. Ensure the continuing availability of utilities, site services and equipment
44. Ensure the safe maintenance and secure operation of all school premises to provide a secure environment for learning and work.
45. Monitor the letting of school premises to outside organisations and school staff, and the development of facilities for out-of-school use.
46. Ensure appropriate insurance of the school staff and premises
47. Report back to the Facilities Committee on a regular basis (termly)
48. Prepare and submit premises based returns in a timely manner e.g.Land and Buildings Collection Tool (LBCT), Condition Data Collection (CDC2)

Health and Safety

49. Act as the school’s Health & Safety Co-ordinator
50. Ensure the school’s written health & safety policy statement is clearly communicated and available to all people. Ensure the health & safety policy is implemented at all times, put into practice and is subject to review and assessment at regular intervals or as situations change
51. Enable regular consultation on health and safety issues by chairing termly meeting of the Health and Safety Committee
52. Ensure systems are in place to enable the identification of hazards and risk assessments. Develop and update the Critical Incident Plan and Business Continuity plan
53. Ensure systems are in place for effective monitoring, measuring and reporting of health and safety issues to the Senior Management Team, and appropriate Governing body committee
54. Arrange annual external H&S Audit utilizing specialist expertise from Wiltshire Council
    Educational Visits
55. Be the school’s Educational Visits Co-ordinator (EVC) (and undertake the necessary accreditation) and in this role ensure compliance with statutory regulations, health and safety requirements etc.
    School Vehicles
56. Be responsible for the maintenance of school vehicles, to include 13 week safety checks, MOT, Tax, Section 19’s and appropriate insurance.
    Other
57. Act as the Headteacher’s representative with regards to support staff issues and during the school holiday periods (including organisation of all routine tasks).
58. Line Management responsibilities of support staff; Caretaker (1), Cleaning Team (7), Catering Team (2) Reception staff (2), Finance Manager (1)
59. Act as Company Secretary for the Academy Trust, particularly with regard to ensuring compliance with statutory and regulatory requirements, keeping Trustees informed of their legal responsibilities.
60. Participate in and develop professional networks, as appropriate (ESP, Education Strategy Partner)
61. Support/co-ordinate GDPR, General Data Protection Regulations
62. Step into support roles as a result of absence or school need
    Supplementary Accountabilities:
63. Comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
64. Contribute to the development and implementation of the overall ethos/work/aims of the school
65. Model high standards of professional conduct, acting with integrity and fairness at all times.
66. Apply the principle of confidentiality both within and outside the academy.
67. Act as a signatory on the school bank accounts.
68. Undertake additional project work within the scope of the role when needed.
69. Develop constructive relationships and communicate with other agencies/professionals.
70. Participate in CPD (Continuing Professional Development) and other learning activities as required.